Privacy Policy
This Privacy Policy outlines how the Poudel Family Archive (curated by Niraj Poudel, accessible at neeraz.com) collects, handles, protects, and discloses personal information and Google user data across our digital genealogical archive and services.
1 Introduction & Scope
The Poudel Family Archive is a dedicated, non-commercial genealogical and cultural heritage project established to preserve the ancestry, kinship bonds, and historical records centered on patriarch Madhav Prasad Poudel and his descendants.
We respect the privacy of our family members, researchers, and website visitors. This policy applies to all public genealogical views, the interactive tree, family directories, contribution and correction request forms, and authentication mechanisms including Google OAuth sign-in.
2 Information We Collect
A. Information You Voluntarily Provide
- Genealogical Corrections & Suggestions: Submitter name, email address, relationship to the family member, historical notes, dates of birth/marriage/death, and biographical narratives submitted via our public correction form.
- Archival Photos & Documents: Scanned photographs, portrait imagery, and historical memorabilia uploaded to substantiate family records.
B. Information Collected via Google OAuth 2.0 (Google Sign-In)
When you sign in or authenticate using Google, we access basic, standard profile information provided by Google with your explicit permission:
- Google Profile Identity: Your full name, verified email address, Google account ID, and profile picture avatar URL.
- Scope Limitation: We only request standard identity scopes (
openid,email,profile). We never request access to your private Google Drive, Gmail inbox, calendar, device contacts, or any other sensitive non-identity data.
C. Technical & Telemetry Information
To maintain site security and reliable performance, our web server logs standard connection parameters including IP address, browser user-agent, timestamp, and requested page URL. This data is strictly utilized for security diagnostics, rate limiting, and bot mitigation.
3 How We Use Your Information
- Authentication & Access Control: To authenticate your identity when accessing the administrative portal or submitting authenticated contributions.
- Archival Attribution & Verification: To attribute genealogical corrections and historical documents to verified submitters and prevent unauthorized tampering with genealogical records.
- Communication: To respond to your correction suggestions, archive inquiries, or account-related notifications.
- Platform Security: To protect our application against cross-site request forgery (CSRF), malicious automated attacks, and security vulnerabilities.
4 Google API Services User Data Policy Compliance
Poudel Family's use and transfer to any other app of information received from Google APIs adheres strictly to the Google API Services User Data Policy, including the Limited Use requirements.
- We do not sell, rent, or monetize your Google user data to any third party, broker, or advertising network.
- We do not share Google user data with third-party AI/ML model trainers or general artificial intelligence systems.
- We only use Google user data to provide user-facing features (secure login and verified contribution identification).
- Human access to Google user data is strictly prohibited unless required for security investigations, compliance with law, or with your affirmative consent for technical troubleshooting.
5 Data Storage & Security Safeguards
We implement rigorous, industry-standard technical measures to protect your data:
- Transport Encryption: All communications between your client device and our server are encrypted in transit via Transport Layer Security (TLS/HTTPS).
- Credential Protection: Passwords and authorization tokens are hashed using robust cryptographic functions (bcrypt/Argon2) and stored in secured relational database partitions.
- Access Isolation: Administrative capabilities are protected behind role-based authentication, and sensitive credentials are isolated in secure environment variables.
6 Living Persons Privacy in Family Trees
As part of responsible genealogical stewardship, we treat records of living family members with heightened sensitivity. Sensitive contact info, personal addresses, and financial data are never published or stored in our genealogical records.
If you are an individual featured in the family archive and wish to restrict the visibility of your personal details, update a photo, or request modification, you have the absolute right to do so.
7 Your Data Rights & Deletion Procedures
You maintain full rights under applicable data protection regulations regarding your personal information:
- Right of Access: Request a summary or copy of the personal data held about you.
- Right to Rectification: Submit updates or corrections for any inaccurate records.
- Right to Erasure (Account & Data Deletion): You may request permanent deletion of your account, authentication tokens, and personal contribution logs at any time.
- Revocation of Google Access: You can revoke this application's access to your Google account at any time via your Google Account Security Settings.
To request complete data deletion or exercise your rights, please submit a request via our Correction & Inquiries Form or email us directly at the contact address provided below.
8 Cookies & Local Storage
We use minimal, strictly necessary first-party cookies to manage secure session state (logging in, maintaining theme preferences, and safeguarding against CSRF attacks). We do not deploy third-party advertising cookies, cross-site trackers, or commercial marketing pixels.
9 Contact Information
If you have questions, feedback, or data privacy requests concerning this policy, please reach out to the project administrator and curator:
Niraj Poudel
Curator & Maintainer, Poudel Family Archive
Official Website: https://neeraz.com
Online Contact Portal: https://poudel.dev/corrections/suggest
Pokhara • Kathmandu, Nepal